Help Desk Software: For a Better Customer Experience
Help desk software enables support agents to track, prioritize, and solve customer support tickets. The software is the heartbeat of a well-run helpdesk and a vital consideration for business owners. Helpdesk software is predominately designed to accommodate the needs of two types of customers. First, it can be used for IT departments of large companies looking to support the ticket items of all of their users. Second, it can be used by companies looking to facilitate customer problems in a smarter, more efficient way. In either case, you're implementing a helpdesk solution in order to increase both how many tickets your company can handle and how efficient you are in solving the problem.
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Key Features of Help Desk Software
Ticket automation. An important feature for any help desk ticketing system, regardless of the industry. Service Level Agreement information. Enables an employee to gauge the urgency of a ticket and prioritize among other tickets.
Ticket tags. These allow for easy organization of tickets and you can quickly spot popular or common issues.
Phone system integration. The ability to integrate your phone system with your help desk tracking system can be important for a couple of key reasons. First, it offers a chance to gather more information than could otherwise be reliably captured with notes alone. Second, it provides increased transparency for managers to diagnose previous resolutions in terms of identifying potential support improvements.
Customizable ticket templates. Not all tickets are the same. Choose a system where you can create several templates that can be loaded on command to make responding to tickets even easier. These templates can also be combined as needed if the ticket has multiple questions.
Individual ticket queues. Even now, so many companies are all working out of the same ticket queue. With individual queues, your employees can organize their tickets to be more efficient and can even look at the queues of their colleagues to see who needs help.
Customizable ticket status options. Make sure you have a system with many status options that you can customize for your business. Emails can also be triggered to send to customers automatically when a status changes.
Automated follow-up. How effective was your support resolution and how pleased is your customer with it? You won't know if you don't ask. Automated follow-up processes can help you get follow-up surveys and thank you notes out to valued customers.
Time tracking. Time tracking is an important part of quantifying customer service work. In some cases it can be needed for billing purposes. In most others it's needed to track performance. Help desk software options often include both passive and active time tracking, where employees are respectively timed automatically from the opening of an issue/call or via self-reporting.
Benefits of Help Desk Software
Single Point of Communication. A help desk software functions as a one-stop solution for all customer support, queries, requests, complaints and assistance needs. It empowers your customer support team to handle all customer complaints and requests from one place without any hassle.
Efficient Monitoring and Tracking. You can efficiently monitor and track the current status of any complaint or service request raised by your customer using an advanced help desk management solution. It allows you to have an eye on the complete problem resolution cycle, starting from the time of its registration to the final resolution in a cost-effective manner.
Improved Customer Relationships. By providing top-quality customer support and assistance, your business can earn quality customer satisfaction without any complications. It would further allow you to maintain healthy and profitable relationships with new and existing customers.
Better Problem Resolution Timing. An advanced help desk management solution simplifies various complex and time taking day-to-day processes, allowing your customer support team to save crucial time and efforts spent on handling customer complaints and requests. This minimizes the total time spent on resolving a problem.
Quality Improvement. An advanced help desk management solution allows businesses to improve the quality of assistance and support provided to the customers. With various tools and features, you can assure that your customers get complete and accurate assistance with all their problems and questions in focus.
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