The Undeniable Benefits of Having a Well-Designed Document Management SystemThe Undeniable Benefits of Having a Well-Designed Document Management System

Posted on 18th Jun 2021

Today’s businesses are up against more challenges than ever in the past. With technology having such a massive influence on just about every aspect of modern-day business, organizations in just about every industry struggle with how to best approach the workday. One of the biggest effects that modern technology has had on business operations revolves around the demise of paper documents by incorporating document management software into your organization.

Paper is expensive, wasteful, far from secure, and has very little place in the future of business. While some businesses think they don’t need to move away from paper, getting started with this practice has never been so crucial. Knowing how to make the transition from paper to digital documents can be difficult … and there’s no better way to get things off the ground than to implement a well-designed document management system.

What is a document management system?
To put it simply, the term “document management system” refers to software that allows you to store and keep track of electronic documents. While this is the most basic function of any document management system, those which are designed with functionality in mind typically come along with a variety of features.

Document management systems come in many shapes and sizes. Some are stand-alone … meaning they are programs designed with the sole purpose of assisting users with managing files and documents. Others come as part of a more robust suite that entails a number of other business-related tools … including calendars, messaging, blogging, wikis, and case tracking, to name a few. Commonly referred to as social business software, social intranet software, or collaboration tools, these suites are ideal for businesses that are looking for a singular vehicle for handling day-to-day operation, and Communifire lands firmly in this category.

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By: TIM EISENHAUER