Fleet management software (FMS) is computer software that enables people to accomplish a series of specific tasks in the management of any or all aspects relating to a fleet of vehicles operated by a company, government, or other organisation. These specific tasks encompass all operations from vehicle acquisition through maintenance to disposal.
If you want to get away from manual calculations on a spreadsheet, Fleet Management software helps you manage your vehicle maintenance schedules, track vehicle fleet maintenance expenses, track and monitor fuel use and fuel receipts and even monitor driver usage and behavior. Maintaining assets and driver information becomes increasingly complicated without a proper system. Fortunately, there are a number features in fleet management software to take the strain and simplify the tasks.
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Key Features of Fleet Management Software
Automated vehicle data collection vs manual odometer entry systems
Vehicle maintenance scheduling
Remote vehicle diagnostics
Driver behavior monitoring
Exportability of system data to new applications
Benefits of Fleet Management Software
Time Management. One of the biggest benefits of using fleet management software is how much time it can save in almost all areas of your fleet operation. The centralised database system allows you to view and plan everything in advance, and therefore reduces the risk of conflicting service schedules or problems of having vital assets off-road.
Integration with GPS tracking also allows fleet managers to quickly plan routes and predict arrival times in advance. This means that there will be no confusion amongst drivers as they will have all the necessary instructions and directions prior to starting their journey. It also means that if there are any surprises that require a change of route, it can all be done quickly and simply from a central hub.
Fuel Efficiency. One of the biggest costs incurred by companies running their own fleet is fuel. Software can help you create vehicle sectors for company car drivers based on certain parameters, such a fuel type, emissions and much more. Software will help save a lot of money on fuel; its capabilities will enable you to bring in fuel card information for analysis so you can compare real-world MPG figures and driver performance. Fuel Card information such as fuel type and fueling volumes can be compared with vehicle records and tank capacity to also help spot fuel fraud.
Customer Service. Preventative maintenance is vital for reduced vehicle off-road time. Good quality customer service is the cornerstone of any business and, without it, you run the risk of losing clients or getting a bad reputation. Taking full advantage of fleet management software and sharing its benefits with customers will help develop long-lasting client relationships. Fleet management software enables you to store all customer-related information in one centralized system, enabling you to automate billing, invoicing and recharging, at the same time storing details on drivers, technicians and other staff members. This gives you total visibility of the productivity of your workforce, so you can schedule effectively and customers receive the best possible service.
Employee Satisfaction. The collection and documentation of driver information within fleet management software allows you to keep detailed records of their personal information, medical records and training history. This allows you to set reminders for any necessary training or health check-ups that may be pending. The planning efficiency and quick flow of information also means that drivers are constantly kept updated on their workload and provided with all the necessary details, making their job a lot less stressful.
Cost. The overall efficiency of fleet management software will help to reduce costs in every area of your fleet. Theft prevention features mean that the insurance on your vehicles will be sufficiently lower. Also, the improvements in vehicle maintenance and road safety measures will reduce the risk of future accidents and repair costs.
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